As we switch from 2010 to 2011, it is a great time to evaluate and simplify your calendar usage. Whether you have an electronic calendar or a paper one, these thoughts are to help you!
How many calendars do I need to buy? Consider using only one calendar. In my experience multiple partial calendars create confusion and are an invitation to disasters in the form of missed events and appointments. If you use only one calendar and trust only one calendar, all information will be there in one place! It saves time too, since you won't be checking in different calendars looking for information.
What kind of calendar is best? Choose one that you like and that fits your personal style for the way you schedule your time and the amount of information you want to record right on the calendar. There is no one "perfect" calendar or style of calendar out there.
In addition, if you have a paper calendar or planner, get one with big enough boxes for each day to record everything. It is helpful to have room for names, addresses, and phone numbers right on the calendar in case you need to call to change an appointment or figure out driving directions at the last minute.
Maybe that seems obvious, but if you are managing events for multiple people in a household, it is very important. Also, always write in pencil. The only certainty in our lives is that they will change. Doctor appointments will need to be rescheduled. Events will change times or be cancelled. The only constant is change, so be prepared.
What is the best way to use my calendar? It is helpful to write all events on the calendar immediately, as soon as you learn about them. If you have a list of events or a repetitive activity that happens every week, take the time to record those on the calendar for the entire year right now. It is also helpful to record birthdays, starting and ending school dates, conferences, school holidays, summer camps, and annual vacations right away as well. This will help prevent conflicts, and you won't have to reinvent the calendar at the start of each month.
What is the most important thing to keep in mind as I create my 2011 calendar? Your time is your life. When we discuss calendar management, we are really talking about time management which is life management. If you overbook, the only one to blame is yourself. Create time for your priorities. Create time for yourself. Live the best 2011 that you can! You can do this!
